Marriott Admin Assistant-Senior in Bethesda, Maryland

Job Number 190001LL

Job Category Administrative

Location Marriott International HQ, Bethesda, Maryland VIEW ON MAP

Brand Corporate

Schedule Full-time

Relocation? No

Position Type Management

Start Your Journey With Us

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

Job Summary

Overall Responsibilities:

The Senior Administrative Assistant provides administrative support to EDITION and W Global Development team (team of three - SVP and 2 VP’s) and includes supporting project work as needed to assist the team to manage more efficiently and effectively. Duties include general administrative responsibilities; calendar management, travel arrangement, expense reporting, document coordination, preparing and maintaining correspondence and presentations, team meeting/event planning and execution, performing data entry and data processing tasks.

Strong organizational and interpersonal skills, including sound judgment and decision-making ability with a high level of self-initiative are willingness to help out with tasks as needed.

Primary Responsibilities:

General Inquiries and Meeting Scheduling

  • Performs general administrative functions such as scheduling,organizing and maintaining digital files, coordination of team calls and meetings.Manages all aspects of meeting planning, both internal and external. Collaborates on preparation of presentations,coordinating of translators as needed, and making schedule changes withminimal direction.

  • Responsible for expense reporting, calendar coordination(including scheduling conference calls in different times zones) andtravel arrangements for each team member.

  • Handles some phone inquiries; provides callers with responses torequests involving departmental inquiries, procedures or programs; directscalls to the appropriate person or takes messages.

  • Interacts with senior executives, and owners / partners using clear,appropriate and professional language.

  • Organize and maintain Hotel DevelopmentCommittee Reports and Management Agreements for both W and Edition Brands.

  • Manages cyclical administrative duties for the team with limitedoversight.

Communications

Compose and distribute internal and external correspondence, memos, reports and power point presentations as needed.

Projects and Ad hoc Requests

  • Organize and maintain owner contact informationfor both W and Edition Brands.

  • Must know how to mail merge and maintainfiles and organize information including monthly P&L data for Editionhotels.

  • Create presentations using Word, PowerPoint,Dropbox and Excel upon request.

  • Coordinate other administrative and projectresponsibilities as requested

Key Candidate Experience Profile:

Successful candidates should possess knowledge, experience and demonstrate strong skills as follows:

Knowledge and Experience:

  • Position requires ability to work in afast-paced, multiple task environment providing administrative support to multipleteam members both locally and remote (especially when traveling overseas).

  • Position requires a complete knowledge of a fullrange of administrative processes gained through of minimum of 3 yearsadministrative experience, preferably in an industry related or Marketing function.

  • Position requires complete knowledge of themission, functions, organizational structure, policies and procedures of theirdepartment and division and a general knowledge of those pertaining to theCompany. Incumbent is viewed as aresource to others concerning these areas.

  • Broad technological knowledge and proficiency in advancedfunctions of business software packages, primarily Microsoft Office (Outlook, Word,Excel, and PowerPoint), in addition to database applications.

Personal Attributes and Competencies

  • Thrives working in a fast paced, high energy andprogressive environment.

  • Will be working with proprietary and/orconfidential information so a high degree of attention to detail, professionalismand confidentiality are required.

  • Ability to prioritize and keep a positiveattitude and perspective on what needs to be done efficiently andprofessionally in an environment of changing priorities and demands.

  • Develops and maintains effective positive relationshipswith both internal and external customers and by promoting a customer serviceorientation within the organization.

  • Creates an atmosphere in which timely informationflows smoothly both upward and downward through the organization; possessesexceptional communication skills.

  • Able to conceptualize and create non-routinedocuments and implement automated work processes and general administrativeimprovements. This position requires incumbent to exercise sound independentjudgment when handling non‑routine issues.

Ability to work some non-traditional hours if needed due to the global nature of travel the team has.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.