Job Information
ACLU of Maryland Executive Coordinator and Board Liaison in Baltimore, Maryland
Job Title: Executive Coordinator and Board Liaison
Department: Executive/ Administration
Job Reports to: Executive Director FLSA Status: Non-Exempt
Collective Bargaining Unit: Ineligible
Pay Range: $66,748- $85,750 Location: Baltimore, MD (Hybrid)
ABOUT THE POSITION
The ACLU of Maryland exists to empower Marylanders to exercise their rights so that the law values and uplifts their humanity.
The Executive Coordinator and Board Liaison supports the goals of the Executive Director and the Board of Directors through research, writing, and administrative and logistical tasks and projects. The position manages the Office of the Executive Director, supporting the Executive Director as they lead the ACLU of Maryland internally, and represents the organization with external stakeholders including: member-donors, community partners, government officials, and the news media. The position facilitates Board and Board committee meetings, trainings, and retreats for the Board of Directors. This role works closely with senior leaders, managers, and members of the OPEIU, Local 2 bargaining unit, to coordinate work, and is an integral part of the internal work of the Administration department. The Executive Coordinator and Board Liaison is responsible for managing work of a timely, sensitive, and often confidential nature.
ESSENTIAL JOB FUNCTIONS
The information provided below encompasses the essential functions and capabilities linked with this position:
Manage the Executive Director's calendar, coordinate with appropriate staff, or conduct research to ensure background materials, talking points, etc. are provided in advance for public events and speaking commitments. Track and respond to communications to the Executive Director.
Provide administrative support to the Board and Board Committees, such as managing calendars, preparing agendas, taking minutes, and coordinating logistics for in-person and virtual board and committee meetings.
Serve as staff liaison to the board's nominating and governance committees, assisting with board member onboarding; along with supporting board projects as assigned.
Facilitate biweekly staff meetings; recommend and coordinate agenda items with managers and staff; ensure meetings remain on schedule and meeting agreements are met.
Provide project management support as needed to research and update content for ACLU-MD’s strategic planning work.
Coordinate organization-wide projects.
Perform work assigned and outlined in the annual organizational strategic operating plan, departmental operational plans and/or in project/programmatic area workplans in addition to the position’s other work.
Support strategic priorities on an ongoing basis.
Collaborate with the development team, as a support to the Executive Director in engaging with member-donors and other funders.
Maintain and manage regular communications channels with immediate supervisors, management, and coworkers to ensure the smooth and efficient operations of the organization.
Education & Work Experience
A minimum of 4-6 years of experience in a similar position, or equivalent combination of education and experience
High School Diploma or General Education Equivalent
(Relevant education/experience may substitute for required education/experience at a rate of one-year relevant education/experience per year of required education/experience.)
Functional Experience:
Excellent organizational skills and attention to detail with strong follow through to complete assignments
Ability to work creatively and proactively with good problem-solving skills.
Ability to maintain confidentiality, take initiative, and exercise sound, independent judgment.
Skilled in communicating effectively both orally and in writing, to internal and external audiences.
Ability to meet deadlines, work under pressure, and self-start and prioritize tasks and projects.
Ability to handle and prioritize multiple activities and responsibilities in a fast-paced environment with minimal supervision.
Ability to work in an environment that respects differences of race, ethnicity, age, gender, sexual orientation, religion, ability, and socio-economic circumstances.
Act as a team player who inspires collaboration and is flexible.
Technical Aptitude:
Maintain advanced working knowledge of office-related software, including Apple and Microsoft office products and any industry-specific technology or other internet research tools.
Excellent technical skills including use of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), and database content management.
Familiarity and working knowledge of online tools/platforms such as Asana, 8x8, Box, and other technology programs used in furtherance of the role.
Excellent writing, research, and project management skills.
Work Schedule & Travel Obligation:
Ability to occasionally travel locally, regionally, and nationally as needed.
Ability to work evenings and weekends as needed to support six board meetings, one board retreat, and occasional special events organized by ACLU-MD.
Must reside in the state of Maryland or willing to relocate to the state of Maryland within 6 months of employment.
This a hybrid position, currently requiring two (2) days in office per week- this aspect is subject to change based on the needs of the organization.
Management & Supervisory Responsibility
This is an individual contributor, non-management position, and does not encompass supervisory responsibility.
QUALIFICATIONS
Values Alignment
Demonstrated personal commitment to advancing the ACLU’s values, mission, goals, and programs, with an understanding of the range of civil rights and civil liberties issue and their implications through previous experiences.
Race Equity Commitment
Demonstrated commitment to racial equity, dismantling white supremacy, and incorporating a structural power analysis into work.
Must have knowledge and understanding of how power is manifested in matters of race, ethnicity, age, gender, sexual orientation, gender identity, gender expression, religion, ability and socio-economic circumstances.
Physical Demands:
The following capabilities are general requirements necessary to perform the essential functions of this position related to work schedule, physical demands, working environment, travel, etc.
Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.
Understand, remember, communicate, and apply complex oral and/or written instructions and factual information.
Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
Ability to push, pull, lift up to 25 pounds in the course of the workday in the normal performance of their duties .
Preferred Considerations
The following are the desired competencies, characteristics, or traits for this position:
4-6 years of increasing responsibility providing administrative support for a senior executive.
Associate or Bachelor’s degree.
T wo years’ relevant professional or volunteer experience with a civil rights or other advocacy organization
COMPENSATION & BENEFITS
The starting salary range for this position is $66,748- $85,750.
Benefits include:
Three weeks paid vacation at time of hire (increasing to four weeks after two years);
12 paid office holidays;
12 paid sick days;
2 weeks of office closure (one week during the summer, and one week at the end of the year)
Telework and flex-time;
Generous medical insurance including two health, dental and vision insurance options for staff members, their dependents and spouse/domestic partner;
Flexible spending accounts employee assistance plan;
Six weeks of paid medical leave, life and accidental death and dismemberment insurance;
Short-term disability and long-term disability insurance;
401(k) defined contribution retirement plan with employer match;
Free on-site parking;
Direct exposure to cutting-edge civil liberties and civil rights work.
HOW TO APPLY
Please submit a cover letter, resume, three professional references
DEADLINE & START DATE
The position will remain open until we fill it. We will schedule interviews on a rolling basis.
Requesting an Accommodation
The ACLU of Maryland makes every effort to assure that its recruitment, selection, hiring, and employment practices provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions.
We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email human resources at pandc@aclu-md.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process. We encourage individuals of all abilities to request reasonable job accommodations through our office of human resources.
Requesting a reasonable accommodation will not automatically be perceived as a disqualifying factor that would prevent an employee from performing the essential duties of the job.
ABOUT THE ACLU OF MARYLAND
The ACLU of Maryland is a non-partisan, non-profit public interest organization devoted to protecting civil rights and civil liberties. The ACLU of MD is an affiliate of the national ACLU, a key defender of civil liberties guaranteed by the Bill of Rights. The ACLU works in the courts, legislature and in communities to defend and expand individual rights and personal freedoms guaranteed by the Constitution, the Bill of Rights, and civil rights laws. The ACLU of Maryland is committed to centering race equity in our work, internally and externally, to better support and be accountable to communities of color, whose civil rights and civil liberties are systematically threatened by white supremacy.
We put people first! The ACLU of Maryland is a Person, Family and Community - Centric Organization with Transparency, Collaboration, Equity, Integrity and Accountability as our core values. The entire workforce helps to promote a culture of continuous improvement where everyone works toward improving the quality of the services we provide as well as the quality of our work environment. All individuals in our organization are expected to carry out their job tasks in a manner that is consistent with our core organizational values.
The ACLU of Maryland is an equal opportunity employer. We are committed to diversity and inclusion in our work and on our teams. We encourage applications from all qualified individuals without regard to race, color, gender, sexual orientation or preference, gender identity and expression, age, national origin, marital status, citizenship, disability, veteran, or formerly incarcerated person status. Persons with disabilities may request accommodations.
Organization Commitment to Race Equity
All individuals in our organization are expected to support and maintain our organizational commitment to centering race equity in their work, internally and externally. We practice accountability and allyship to Black, Indigenous, People of Color, LGBTQ+, and disability communities, whose civil rights and civil liberties are systematically threatened. Applicatio n of this principle requires the conscious use of a race equity lens at all levels of work to both identify and understand implications of structural racism, challenge or confront systemic conditions or resulting issues, and dismantle overall institutional systems related to white privilege and white supremacy when engaging, advocating, and defending the civil liberties and civil rights of all Marylanders.
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